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Administrative Assistant

ArtCenter/South Florida is seeking a full-time Administrative Assistant to provide support to staff by assisting with daily office needs and managing our general administrative activities.

ArtCenter/South Florida supports artists and advances the knowledge and practice of contemporary visual arts and culture in South Florida. ArtCenter creates opportunities for experimentation and innovation, and encourages the exchange of ideas across cultures through residencies, exhibitions, public programs, education and outreach.

Key Responsibilities

  • Answer and transfer phone calls to the appropriate department.
  • Greets visitors and provides information about our programs.
  • Assist administrative department with Accounts Receivable/Accounts Payable
  • Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
  • Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
  • Maintains financial historical records by filing accounting documents.
  • Liaise with other departments/customers/vendors
  • Manage and maintain members, students, and donors’ database.
  • Organize and schedule appointments.
  • Assist with the set-up and break down of Board Meetings.
  • Draft and mail out letters
  • Develop and maintain a filing system
  • Submit and reconcile expense reports
  • Act as the point of contact with visitors, artists, etc.
  • Assist other ArtCenter’s departments as needed including support the CEO function.

Requirements

  • Working knowledge of office equipment, like copy machines and multi-line phone.
  • Proficiency in Quickbooks and MS Office (MS Word, Excel and PowerPoint)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Previous administrative assistant experience desired.
  • Bilingual in English/Spanish is an advantage.
  • Flexible schedule that might include evenings, weekends and holidays.

To apply, please send your resume to: HR@artcentersf.org

Hours per week: 40 hours

Full-Time

ArtCenter is an equal opportunity employer.


 

ArtCenter South Florida Studios: 924 Lincoln Road
Office: 924 Lincoln Road, Suite 205 | Miami Beach, FL 33139 | (p) 305.674.8278 (f) 305.674-8772